Privacy Policy
Effective Date: September 30, 2026
Last Updated: September 30, 2026
The Polk Jackson Perry Fire District (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring that your visit to our website is secure and transparent. This Privacy Policy outlines how we collect, use, and safeguard information when you visit our website.
1. Information We Collect
We strive to collect only the minimum amount of information necessary to provide public safety updates, community resources, and district services.
- Automatically Collected Information: When you browse our website, our servers may automatically log standard technical data. This can include your IP address, browser type, operating system, referring URLs, pages visited, and the dates and times of your visits. This information is used strictly for aggregate analytics, site security, and technical troubleshooting.
- Voluntarily Provided Information: If you choose to contact us, sign up for community alerts, or submit a public records request through our website, you may provide personal details such as your name, email address, phone number, and message content.
2. How We Use Your Information
We use the information collected to:
- Respond to your inquiries, feedback, or requests.
- Distribute emergency alerts, safety tips, and district announcements (if you have opted in).
- Improve website functionality, security, and user experience.
- Comply with applicable legal and regulatory obligations, including state public records laws.
3. Public Records Law Notice
As a local government special district, the Polk Jackson Perry Fire District is subject to state public records laws.
Important Note: Most messages, emails, and information submitted to us through this website may be considered public records. Under public records laws, we may be required to disclose such information to members of the public upon request, unless an exemption applies under the law.
4. Information Sharing and Disclosure
We respect your privacy and do not sell, trade, or rent your personal information to third parties. We may share information only in the following limited circumstances:
- Service Providers: With trusted third-party vendors who assist us in operating our website or managing communications, provided they agree to keep your information confidential.
- Legal Compliance: When required by law, court order, or governmental regulations, or to protect the safety, rights, or property of the Fire District and the public.
5. Data Security
We implement reasonable administrative, technical, and physical security measures designed to protect your information against unauthorized access, alteration, disclosure, or destruction. However, no data transmission over the internet can be guaranteed to be 100% secure.
6. External Links
Our website may contain links to external websites, community partners, or emergency services agencies. We are not responsible for the privacy practices or the content of those external sites. We encourage you to review the privacy policies of any website you visit.
7. Children’s Privacy
Our website is designed for a general audience and does not knowingly collect personal information from children under the age of 13.
8. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. Any updates will be posted on this page with a revised “Last Updated” date.
9. Contact Us
If you have any questions, concerns, or comments regarding this Privacy Policy or our data practices, please contact us at:
- Polk Jackson Perry Fire District
- Email: chief@pjpfd.org
- Phone: (419)945-2681
- Address: 209 East Congress St, Polk OH, 44866